This Privacy Notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be used by us when you use our Website and our software and services (the “Services”). Please read this Privacy Notice carefully to understand our views and practices regarding the personal data we collect and how we will treat it.
This privacy notice is a statement of our commitment to protect the rights and privacy of individuals in accordance with data protection legislation including where applicable the General Data Protection Regulation in Europe (“GDPR”).
We may update this Privacy Notice from time to time and will post any changes on the Website. You are advised to come back and read through it again, from time to time. This Privacy Notice was last updated on 19th December 2022.
When we provide the Services we process personal data on behalf of other organisations who subscribe for the Services (referred to here as the “Customer”). References to Customer shall include, where relevant, those end users (e.g. organizers) accessing the Services under the Customer’s name. The Customer controls the purpose and the means of any use made by us of the personal data provided to us.
We also act as a data controller for the purposes of the GDPR in relation to certain activities undertaken by us as part of the Services. We have set out below the relevant Services (the “Relevant Services”) where we act as data controllers and our legal basis for processing that information in accordance with the GDPR:
This Privacy Notice applies to any person whose personal data we process as part of the Relevant Services under the GDPR.
We may collect general personal information as part of the Relevant Services (the “General Data”) including:
We may collect the following technical data about users of the Relevant Services (the “Technical Data”) including:
We will only use it to provide the Relevant Services and to provide you with information about the Relevant Services.
This Privacy Notice applies to any person whose personal data we process as part of the Relevant Services where we act in the role of data controller under the GDPR.
We will take all steps reasonably necessary to ensure that the information is treated securely in accordance with this Privacy Notice and the relevant law.
In particular, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we manage on behalf of Customers and the information we collect and manage on their behalf.
To protect the privacy and security of the Services, we will also take reasonable steps to verify your identity before granting access to information.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
European Registration Data processed by us, may be transferred to our Amazon Web Service hosting centres in the United States. This relates to registration data only. Amazon participates in the EU-US and Swiss-US Privacy Shield Framework regarding the collection, use, and retention of personal information from European Union member countries and Switzerland, respectively and this forms part of our data processing agreement with Amazon.
Cookies enable us to store information about your preferences and therefore customise the Website according to your individual interests. They are also used to monitor which parts of the Website are the most popular to its visitors. You are not obliged to accept cookies and you can amend your browser’s settings to prevent cookies being accepted by it. Please be aware that if you do disable cookies however, certain services on the Website will not be available to you and your use and enjoyment of them will be impaired. We use the following cookies:
The Website and the Relevant Services may contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own Privacy Notices. We do not accept any responsibility or liability for these third party websites nor do we provide support for their services. Please undertake the appropriate due diligence before submitting any personal data to these websites.
We may use third party data processors to provide certain services. Ecanvasser requires such processors to abide by certain terms to protect any personal data which is processed by the service provider/supplier during the course of providing the service, in accordance with the requirements set out in Article 28(3) of the GDPR.
Under data protection laws, data subjects have certain rights. Subject to certain restrictions, you can exercise these rights in relation to your personal data that is processed in relation to the Revelant Services.
Your data subject rights include:
- The right to be informed about the processing of your personal data;
- The right to access your personal data;
- The right to rectification of your personal data;
- The right to erasure of your personal data;
- The right to data portability;
- The right to object to processing of your personal data;
- The right to restrict processing of your personal data;
- Rights in relation to automated decision making, including profiling.
Please contact us at email@example.com in relation to any such access requests and let us know what you would like us to do.
Our retention policy for personal data processed in relation to the Relevant Services is as follows:
In certain cases we may retain information for longer than specified here if required under relevant laws. If you would like your information to be deleted, please contact firstname.lastname@example.org
We have appointed a Data Protection Officer. If you would like to contact our Data Protection Officer or find out about the information that we hold about you please contact us:
The Data Protection Commissioner in Ireland may be contacted at email@example.com